Program Assistant
4.
8 Hattiesburg, MS Hattiesburg, MS Full-time Full-time $25,000 - $30,000 a year $25,000 - $30,000 a year 10 days ago 10 days ago 10 days ago About us AIDS Services Coalition is a non-profit organization whose mission is to provide services and support to those persons living with and affected by AIDS.
JOB DESCRIPTION Updated 10/21/2020 Program:
HOPWA (Housing Opportunities for Persons with AIDS) Position:
Program Assistant JOB SUMMARY This position assists with the HOPWA program for eligible clients living with HIV/AIDS.
Responsible for a variety of support functions within the HOPWA Department including a working knowledge of Microsoft Office skills including Word, Excel, Publisher and Power Point.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline processes, and working cooperatively and jointly to provide quality seamless customer service.
RESPONSIBILITIES Responsibilities of the Program Assistant include, but are not limited to:
Performs various routine clerical duties, utilizing standard office equipment Provides direct support to the HIV Housing Case Manager Develops or assists with the development of marketing materials for the HOPWA Program objectives Complete intakes with clients and schedule appointments when needed Conduct monthly random audits of housing files Follow up with residents who have exited the program and provide additional resources if needed, provide required report to supervisor Contacts potential residents to update information and assess housing needs; prep intake packets Complete and mail warning and discharge letters to clients in Central Intake Monitor housing waiting list when necessary Ensure all housing files are organized according to standard and all documents are uploaded in HMIS Identify needed resources in the community relevant to housing needs Establish relationships with landlords for ML clients and those hardest to house Maintain and order office supplies Discharge clients from Central Intake who have not followed up for services and make sure charts are appropriately stored Communicates verbally and written with all levels of management Processes, receives, sorts and distributes a variety of correspondence Enters information into HMIS and Excel Spreadsheets as requested Preps files for retention at the end of each FY Provides support to all HOPWA Housing staff KNOWLEDGE, ABILITIES AND SKILLS- REQUIRED AT TIME OF HIRE Excellent customer service skills Highly proficient in MS Word, Outlook, Calendar scheduling, EXCEL, Publisher and PowerPoint and ability to learn new software systems Effective communication with all levels of management and customers served Possess solid problem solving and multi-tasking skills Must have a valid driver license and clean driving record and personal auto insurance Must show proof of COVID-19 vaccination.
REQUIRED TRAINING AND EXPERIENCE Three (3) years related office work experience preferred SALARY RANGE Varies depending upon qualifications and experience.
Work Remotely No Job Type:
Full-time Pay:
$25,000.
00 - $30,000.
00 per year
Benefits:
Dental insurance Health insurance Life insurance Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday People with a criminal record are encouraged to apply Education:
High school or equivalent (Preferred)
Experience:
Office:
3 years (Preferred) Work Location:
In person Performs various routine clerical duties, utilizing standard office equipment Provides direct support to the HIV Housing Case Manager Develops or assists with the development of marketing materials for the HOPWA Program objectives Complete intakes with clients and schedule appointments when needed Conduct monthly random audits of housing files Follow up with residents who have exited the program and provide additional resources if needed, provide required report to supervisor Contacts potential residents to update information and assess housing needs; prep intake packets Complete and mail warning and discharge letters to clients in Central Intake Monitor housing waiting list when necessary Ensure all housing files are organized according to standard and all documents are uploaded in HMIS Identify needed resources in the community relevant to housing needs Establish relationships with landlords for ML clients and those hardest to house Maintain and order office supplies Discharge clients from Central Intake who have not followed up for services and make sure charts are appropriately stored Communicates verbally and written with all levels of management Processes, receives, sorts and distributes a variety of correspondence Enters information into HMIS and Excel Spreadsheets as requested Preps files for retention at the end of each FY Provides support to all HOPWA Housing staff Excellent customer service skills Highly proficient in MS Word, Outlook, Calendar scheduling, EXCEL, Publisher and PowerPoint and ability to learn new software systems Effective communication with all levels of management and customers served Possess solid problem solving and multi-tasking skills Must have a valid driver license and clean driving record and personal auto insurance Must show proof of COVID-19 vaccination.
Three (3) years related office work experience preferred No Dental insurance Health insurance Life insurance Retirement plan Vision insurance 8 hour shift Monday to Friday High school or equivalent (Preferred) Office:
3 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Hattiesburg, MS Hattiesburg, MS Full-time Full-time $25,000 - $30,000 a year $25,000 - $30,000 a year 10 days ago 10 days ago 10 days ago About us AIDS Services Coalition is a non-profit organization whose mission is to provide services and support to those persons living with and affected by AIDS.
JOB DESCRIPTION Updated 10/21/2020 Program:
HOPWA (Housing Opportunities for Persons with AIDS) Position:
Program Assistant JOB SUMMARY This position assists with the HOPWA program for eligible clients living with HIV/AIDS.
Responsible for a variety of support functions within the HOPWA Department including a working knowledge of Microsoft Office skills including Word, Excel, Publisher and Power Point.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline processes, and working cooperatively and jointly to provide quality seamless customer service.
RESPONSIBILITIES Responsibilities of the Program Assistant include, but are not limited to:
Performs various routine clerical duties, utilizing standard office equipment Provides direct support to the HIV Housing Case Manager Develops or assists with the development of marketing materials for the HOPWA Program objectives Complete intakes with clients and schedule appointments when needed Conduct monthly random audits of housing files Follow up with residents who have exited the program and provide additional resources if needed, provide required report to supervisor Contacts potential residents to update information and assess housing needs; prep intake packets Complete and mail warning and discharge letters to clients in Central Intake Monitor housing waiting list when necessary Ensure all housing files are organized according to standard and all documents are uploaded in HMIS Identify needed resources in the community relevant to housing needs Establish relationships with landlords for ML clients and those hardest to house Maintain and order office supplies Discharge clients from Central Intake who have not followed up for services and make sure charts are appropriately stored Communicates verbally and written with all levels of management Processes, receives, sorts and distributes a variety of correspondence Enters information into HMIS and Excel Spreadsheets as requested Preps files for retention at the end of each FY Provides support to all HOPWA Housing staff KNOWLEDGE, ABILITIES AND SKILLS- REQUIRED AT TIME OF HIRE Excellent customer service skills Highly proficient in MS Word, Outlook, Calendar scheduling, EXCEL, Publisher and PowerPoint and ability to learn new software systems Effective communication with all levels of management and customers served Possess solid problem solving and multi-tasking skills Must have a valid driver license and clean driving record and personal auto insurance Must show proof of COVID-19 vaccination.
REQUIRED TRAINING AND EXPERIENCE Three (3) years related office work experience preferred SALARY RANGE Varies depending upon qualifications and experience.
Work Remotely No Job Type:
Full-time Pay:
$25,000.
00 - $30,000.
00 per year
Benefits:
Dental insurance Health insurance Life insurance Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday People with a criminal record are encouraged to apply Education:
High school or equivalent (Preferred)
Experience:
Office:
3 years (Preferred) Work Location:
In person Performs various routine clerical duties, utilizing standard office equipment Provides direct support to the HIV Housing Case Manager Develops or assists with the development of marketing materials for the HOPWA Program objectives Complete intakes with clients and schedule appointments when needed Conduct monthly random audits of housing files Follow up with residents who have exited the program and provide additional resources if needed, provide required report to supervisor Contacts potential residents to update information and assess housing needs; prep intake packets Complete and mail warning and discharge letters to clients in Central Intake Monitor housing waiting list when necessary Ensure all housing files are organized according to standard and all documents are uploaded in HMIS Identify needed resources in the community relevant to housing needs Establish relationships with landlords for ML clients and those hardest to house Maintain and order office supplies Discharge clients from Central Intake who have not followed up for services and make sure charts are appropriately stored Communicates verbally and written with all levels of management Processes, receives, sorts and distributes a variety of correspondence Enters information into HMIS and Excel Spreadsheets as requested Preps files for retention at the end of each FY Provides support to all HOPWA Housing staff Excellent customer service skills Highly proficient in MS Word, Outlook, Calendar scheduling, EXCEL, Publisher and PowerPoint and ability to learn new software systems Effective communication with all levels of management and customers served Possess solid problem solving and multi-tasking skills Must have a valid driver license and clean driving record and personal auto insurance Must show proof of COVID-19 vaccination.
Three (3) years related office work experience preferred No Dental insurance Health insurance Life insurance Retirement plan Vision insurance 8 hour shift Monday to Friday High school or equivalent (Preferred) Office:
3 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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